Introduction 

North Sea Port processes personal data when carrying out our tasks and obligations. North Sea Port attaches great importance to your privacy as a data subject, handles your personal data with care and complies with the applicable laws and regulations regarding the protection of personal data. In order to ensure that we, as the controller, process your personal data in accordance with laws and regulations, an internal supervisor, the Data Protection Officer, has been appointed. The Data Protection Officer supervises the processing of personal data by North Sea Port. The contact details of the Data Protection Officer can be found below. 

By means of this privacy notice, we wish to inform you about the way in which personal data are processed in the context of recruitment. 

Who we are 

Contactperson of the Controller  

 

Belgium 

  • Data Protection Officer: Jonas De Cock
  • North Sea Port Flanders nv van publiek recht
  • J. Kennedylaan 32 
  • 9042 Gent
  • Companies’Registry BE 0218.843.678
  • Telephone number: +32 9 251 05 50 

Netherland 

  • Data Protection Officer: Yousra Ghanem
  • North Sea Port Netherlands NV 
  • Schelpenpad 2
  • 4530 AC Terneuzen
  • Trade Registry number 50987496
  • E-mail:   privacy@northseaport.com  
  • Telephone number: Tel +31 115 64 74 00                                                                                    

Do you have a question about your individual rights under the GDPR? Please contact North Sea Port via privacy@northseaport.com  

We process our data together with our partner Jobtoolz. More information about this processing can be found in the privacy policy (Privacy Policy - Jobtoolz - Applicant Tracking System (ATS)). 

From whom do we collect personal data? 

This privacy notice applies to every person who shares his/her personal data with North Sea Port during an unsolicited application or a recruitment procedure. 

Processing 

Recruitment and Selection 

Legal Basis 

The legal basis for processing your data is your consent. 

Purposes 

North Sea Port uses your data to assess whether you can be offered a position within North Sea Port. 

Which personal data is processed? 

  • Contact information such as name, address, email address, and telephone number
  • Skills, education, and work experience
  • Results of an assessment as part of the recruitment and selection process
  • All other personal information you provide on your CV or during the application process 

How do we obtain this data? 

  • Most data is provided directly by you as the data subject during the application process.
  • Some data may come from input from your references as stated on your CV, the results of assessments, or the outcome of your security verification. 

How long do we retain this data? 

North Sea Port retains the data from your CV and cover letter for a maximum of four weeks after the vacancy has been filled or the recruitment and selection process has been completed. If North Sea Port considers your profile useful for potential future positions, it will retain your data for one year, with your explicit consent. You can withdraw your consent at any time. 

If your application is successful and you become our colleague, the privacy regulations applicable to employees apply. 

With whom do we share this data? 

Your data will only be shared with third parties if necessary to assess whether you can be offered a position at North Sea Port. This will always be done with your knowledge and with third parties who can conduct assessments for North Sea Port. 

This also occurs if references provided in your CV and cover letter are contacted by North Sea Port. 

Transfer of personal data 

North Sea Port does not transfer personal data to countries outside the European Economic Area (EEA). More information about the transfer of personal data by Jobtoolz can be found in the privacy policy (Privacy Policy - Jobtoolz - Applicant Tracking System (ATS)). 

Cookies 

This website uses the following cookies: Cookiebeleid | North Sea Port 

How are personal data secured? 

At North Sea Port, personal data is protected in accordance with all applicable legal provisions. We take appropriate measures to prevent misuse, loss, unauthorized access and other unwanted actions with personal data.  

Rights as a data subject 

You can exercise your rights as a data subject by, among other things, contacting North Sea Port by e-mail (see contact details). Below you will find an overview of the various rights linked to the legal basis on which personal data are processed. 

1

Amendments 

North Sea Port reserves the right to make changes to this privacy notice. When North Sea Port updates this privacy notice, it will take appropriate measures to inform you, depending on the importance of the changes and the legal requirements. You can find the date of the last change at the top. 

 

Questions, suggestions, complaints or other concerns? 

If, despite the care that North Sea Port uses with regard to your personal data, you still have complaints about the processing of your personal data or how North Sea Port handles your rights, you can file a complaint with the Supervisory Authorities. In that case, we would like to ask you to first contact North Sea Port to see if a solution can be found. Contact details of the controller: 

Contactperson of the Controller  

 

Belgium 

  • Data Protection Officer: Jonas De Cock
  • North Sea Port Flanders nv van publiek recht
  • J. Kennedylaan 32 
  • 9042 Gent
  • Companies’Registry BE 0218.843.678
  • E-mail:   privacy@northseaport.com      
  • Telephone number: +32 9 251 05 50    

Netherland 

  • Data Protection Officer: Yousra Ghanem
  • North Sea Port Netherlands NV 
  • Schelpenpad 2
  • 4530 AC Terneuzen
  • Trade Registry number 50987496
  • E-mail:   privacy@northseaport.com     
  • Telephone number: Tel +31 115 64 74 00    

 Do you have a question about your individual rights under the GDPR? Please contact North Sea Port via privacy@northseaport.com  

Contact information of the supervisory authorities 

Belgium 

  • Data Protection Authority
  • Drukpersstraat 35
  • 1000 Brussel
  • Tel. +32 (0)2 274 48 00
  • contact@apd-gba.be 
  • Your complaint can be submitted online via the complaint form (only available in NL) 

 

Flemish Supevisory Committee  

 

Netherlands 

  • Dutch Data Protection Authority
  • Hoge Nieuwstraat 8
  • 2524 EL Den Haag
  • Tel. 088 1805 250
  • Your complaint can be submitted online, Clicjk here for more information (available languages NL-EN)